Covid-19 Protocol


COVID-19 ANTI-CONTAGION HEALTH AND SAFETY PROTOCOL

ROWING RACES

XXIX SILVER AND KINDER SKIFF INTERNATIONAL TROPHY

Torino, 7th and 8th November 2020

PREFACE

The measures here described are intended as an integration of the formal racing rules (please see Codice di Gara).

The organization staff, athletes, coaches, managers, judges, timekeepers, volunteers, and rescue personnel must all align to what described in this Protocol. 

All the structures (buildings and areas) where the competition takes place will be closed to the public. Only FIC members, members of other Rowing Federations, and organization staff will be allowed in such structures.

All the areas involved in the event will be closed to the public and bordered by warning tape. Every area involved will be closed and proper signals will be placed (Area closed to the public due to sport event). 

This Protocol refers to current rules and regulations as in the date of its publication. Protocol updates and/or deletion will take place if new regulations will be adopted. Protocol compliance will be checked by COL President and by specific members of the enrolled clubs. 

The Senior Judge can exclude athletes of the competing crews in case of multiple violations of the Protocol. 

The Senior Judge will refer to the COVID MANAGER, chosen by the Organizing Committee, for all the themes concerning the safety of the event and the risk of COVID-19 contagion.

  1. COVID MANAGER

The duty of the COVID MANAGER is to coordinate and to verify the compliance with the measures here described and with the integrative rules, for every single structure where part of the competition takes place. They must be chosen by the Organizing Committee end they will also cover the function of health manager, coordinating rescue procedures. 

Tasks and powers:

  • Verify the set up for body temperature control
  • Verify the correct use of PPE (personal protective equipment)
  • Verify the procedure of entrance inside the structures
  • Verify the acquisition of self-certifications from personnel and athletes
  • Verify the proper disinfection procedures
  • Verify the proper interpersonal distancing
  • Coordinate and follow the Protocol in case of a symptomatic athlete

The COVID Manager will collaborate with the medical doctor for what concerning symptomatic athletes and Covid-19 related specific situations.

  1. INFORMATIONS FOR PARTICIPANTS

The Organizing Committee will communicate with the participants through appropriate modality such as mailing lists, website updates, social media posting, and sign posting in the area of the competition.  Specifically, information will be concerning:

  1. The imposition of staying home and contacting a medical doctor in case of fever (temperature higher than 37.5 °C), or in case of flu symptoms; 
  2. The access denied to whoever came in contact with individuals positive to COVID-19 in the past 14 days;
  3. Paying particular attention to hygiene of surfaces;
  4. Maintaining social distancing of 1 meter;
  5. Avoiding physical contact such as hugs or handshakes;
  6. Access modality to the area of the competition and relative planimetry.

The following rules apply to the whole event area from the arrival to the racecourse to the end of the last starting athlete, even out of official practice hours.

2.a Areas:

? Areas reserved for accredited participants (boat park, van and trailers parking areas, tents and gazebos)

? Entire racecourse

? accreditation areas

? launching and landing docks

  1. GENERAL MEASURES

All the structures (buildings and areas) where the competition takes place will be closed to the public. Only FIC members, members of other Rowing Federations, and organization staff will be allowed in such areas. Whoever will not be part of the list of participants redacted by the Organizing Committee at the end of enrollments will not be allowed in the racecourse. During the enrollment procedure it will be possible to enroll -together with athletes- other chaperons. These chaperons must be no more than five per club and they must be FIC members. 

Locker rooms and showers will not be available for use. Enrolled clubs will have to be organized in this sense, for example bringing gazebos.

In case the weather will not allow to dress and undress inside gazebos locker rooms will be available and tightly regulated through signal at entrance. Specifically, there will be:

  • A maximal number of athletes that can be inside the locker room together;
  • Specific signs for the available changing spots;
  • The prohibition of leaving bags and clothes inside the locker room.

Both locker rooms and toilets will be periodically sanitized during the day. Toilets will be available.

All the participants must wear a mask every time the distance of 1 meter cannot be guaranteed or in order to enter in a closed space.

The whole area of the event will be divided in different sub-areas, all under the surveillance of working personnel with identification gear. Sub-areas are: 

  • Logistics area
  • Racing area
  • Accreditation
  • Docks
  • Awards ceremony area
  1. ENROLLMENTS

During the enrollment procedure the participating Club declares:

  • That enrolled athletes are not positive to COVID-19, or they have been positive but they are now healed, and they do not show symptoms. Self-declarations must be acquired and saved for at least 15 days after the end of the race. 
  • With how many cars and trailers they will participate.
  • With how many tends and gazebos.
  • The number of chaperons (that will need to fill out a self-declaration form).
  • The place of overnight stay.

It is in the responsibility of each club to measure the body temperature of each athlete and chaperone before leaving for the racecourse and every morning. 

  1. MODALITY OF ENTRANCE

The entrance in the race venue is allowed only to coaches, athletes, chaperons (that must be FIC members or members of a Rowing Federation), members of the Organizing Committee, and staff members. 

The entrance will be regulated through ID card or passport and through checking the QR code directly on the smartphone or printed by the participant. 

An identification badge will be provided to all the members of the events that are not FIC members. 

Foreign athletes and chaperons will be controlled as what described by the DPCM 07/09/2020 and more recent national public health dispositions. 

Managers and chaperons of each team, at the beginning of every racing day, will monitor the body temperature of all the members of their club and will fill out the relative self-declaration, to be then given to the COVID Manager. 

Each participant will be authorized to enter the racecourse only if they are in the list of enrolled athletes or chaperons, if they exhibit regular self-certification and if the detection of their temperature performed by the COL at the entrance will be less than 37.5 ° C. Each participant authorized to enter the event will be provided with a disposable identification bracelet which certifies verification at the triage point.

People with a temperature above 37.5 °C must be immediately reported to the COVID manager who, in agreement with the medical staff present, will decide the actions to be taken. In this case they will not be allowed to enter the racecourse.

  1. LOGISTICS AREA

The following measures are specific for the logistics area: 

  • The Organizing Committee will design specific areas for boat trailers and gazebos that must be at a distance of at least 2 meters.
  • Athletes must stay close to their gazebo or van for dressing and undressing, they must wear a mask, and they must maintain an interpersonal distance of 1 meter.
  • Access is denied for whoever is not an athlete or a chaperon.
  • Toilets will be available in the ratio of 1 every 100 participants.
  • Disinfection procedures will be taken note of in a specific logbook.
  1. RACE MANAGEMENT

ACCREDITATION

  • The accreditation will take place in an open space, with a maximal number of people, wearing masks, and with an interpersonal distance of 1 meter.
  • Racing numbers will be given inside a closed bag.
  • The racing program and results will be available only on-line, there will not be any printed copy available. 
  • Any info will be sent to participants through mailing list or SMS. 

Club representatives meeting is not in program.

WEIGHT IN AREA (Only athletes)

  • The staff for athlete weight in will be wearing mask and disposable gloves.
  • The entrance in the weight in area is allowed for one athlete at the time.
  • The waiting area will be indicated with appropriate vertical signs or on the floor so to ensure spacing.
  • All equipment and machines used for weighting will be cleaned and disinfected at the beginning of each shift.
  • The scale must be covered with a disposable absorbent sanitary sheet, replaced after each individual weighing.
  • All the support, gripping, and anchoring areas (e.g. hooking handles), must be disinfected by the personnel after each use.

ROWING DOCKS 

  • The number of people present on the docks at any time will be limited in order to ensure compliance with the spacing rules.
  • Control members will manage compliance with this rule.
  • The protection (mask covering nose and mouth) can only be removed when the boat moves away from the dock.
  • Spacing while waiting for launching. 
  • Use of a mask until launching.
  • Launching docks will be different from landing docks, both will be supervised by volunteers from the organization.
  • Obligation to wear footwear until boarding. Footwear must be kept inside the boat even during the race.
  • In case of the use of material (oars, stroke couch, etc.) by more than one person, disinfection with suitable devices is required by the athlete using it.

START LINE AND FINISH LINE

  • The judges must wear a mask and check the boats without physical contact or alternatively using gloves or sanitizing gel before and after the check.
  • Timekeepers must use a mask, sanitize their hands, and clean touch screen surfaces at the beginning and end of use.
  • The nautical support vehicles must be sanitized after each use, in particular the parts that come into contact with the hands such as steering wheel, tanks, handrails etc.
  • Same behavior for radio transmitters and megaphones in case of passage for shift change.
  • Only accredited personnel can get on board, and if more than one person is on board the distance of 1 meter must be kept and a mask must be worn.  
  1. MEDAL CERIMONY

The awards ceremony must take place in a delimited area in which only the awarded athletes and at most one chaperon per athlete, wearing a mask, can enter.  

  • Interpersonal distance of 1 meter must be respected. 
  • The awards will take place at the end of the regatta according to a schedule that will be communicated to all participants: they will be divided for each category and will be performed without contact. 
  • The awarded athlete will take the medal directly from the tray that will be passed to them by an attendant equipped wearing a mask. 
  • No handshakes and hugs.
  • Photos may be taken by authorized and accredited photographers in compliance of the distancing rules.

The athletes photographed must be careful not to hug each other and to maintain an attitude that is respectful of social distancing and of the safety of others.

  1. WATER RESCUE

As expressed by the official racing rules (Codice di Gara) water rescue must be guaranteed in compliance of the current national and regional guidelines. 

  1. CLEANING AND SANITIZATION

Cleaning and sanitizing are fundamental actions that, together with interpersonal distancing, avoid the spread of the virus.

The Organizing Committee ensures periodic cleaning and disinfection of all the structures and areas where the sporting event takes place. With reference to CLEANING, through the use of detergents with disinfectant function provided with authorization and registration issued by the Italian Ministry of Health, the following is established:

  1. Sports equipment. The nautical material must be disinfected before departure from the participating clubs. In case of sharing of material during the competition, disinfection must be provided by the participating club.
  2. Common rooms, doors, toilets. The Organizing Committee will dedicate particular attention to cleaning common areas (toilets, arrival stations if indoors, etc.) and installations (doors, handrails, windows, handles, benches, hangers, taps, sinks, toilets, chairs) where the possibility of contact is higher. All visitors will be made aware of the importance of complying with the rules of hygienic-sanitary behavior to help maintain the utmost cleanliness and healthiness of these environments.

If a confirmed case of COVID19 stayed in the structures of the sports facility, the Association will proceed with the sanitization procedures with the support of a specialized company in compliance with the guidelines of the Italian Ministry of Health circular no. 5443 of 27 February 2020, expressly referred to in the shared Protocol of 14 March 2020.

  1. PERSONAL PROTECTIVE EQUIPMENT
  1. Masks

The use of specific masks with CE FFP2 classification is intended for cleaning personnel and for temperature control personnel. For athletes, chaperons, and organizing staff the use of masks must be in line with the current regulations.

Every time it will be possible the interpersonal distancing of 1 meter will be respected.

  1. MANAGEMENT OF SYMPTOMATIC SUBJECTS DURING THE RACE

The authorized COVID MANAGER will be in charge of identifying an appropriate area inside the structures where to isolate subjects showing signs and symptoms of COVID19. They will also follow the necessary procedures so that to guarantee a prompt and effective health intervention. 

Operational indications for the management of subjects showing symptoms during their presence in the sports facility:

  1. The subject presenting a fever should immediately avoid close contact with others and report the situation. They must be guided to the infirmary room and be given a mask.
  2. If the symptoms allow it, the subject is invited to go home and contact a medical doctor.
  3. If the symptoms do not allow an independent removal, the SINGLE EMERGENCY NUMBER 112 will be contacted.

Following the removal of the subject, in the event of a positive response to CODIV-19, the sports facilities will be closed to proceed with sanitization before reopening.

ATTACHEMENT 1.  

DECLARATION FORM

ADULTS

The undersigned ______________________________________ born in __________________    on ________________

e-mail __________________________________

phone number _______________________________ 

DECLARES:

– to have measured the body temperature at home finding that this is below 37.5 ° C 

– not to have contracted COVID 19

– not to be aware of having had direct contact with subjects who tested positive for COVID-19

– not to have received communication from the Health Authorities regarding direct contact with a person infected with Coronavirus

– to be aware of the obligation to stay home in case of fever (over 37.5 °C) or other symptoms including cough, asthenia, dyspnea, myalgia, diarrhea, anosmia, and to have to call for these occurrences a medical doctor

– to be aware of not being able to enter in the sports facilities and having to declare it promptly when, even after the entry, symptoms and signs appear (flu symptoms, temperature rise)

– to comply with all the regulations, to maintain a safe interpersonal distance, to observe the rules of hand hygiene and to behave correctly in terms of hygiene.

Place and Date___________                                                     Signature

DECLARATION FORM

MINORS

The undersigned_____________________________

exercising parental authority over________________________

e-mail________________

phone number_______________________

DECLARES

Referring to the minor:

– to have measured the body temperature at home finding that this is below 37.5 °C 

– not to have contracted COVID 19

– not to be aware of having had direct contact with subjects who tested positive for COVID-19

– not to have received communication from the Health Authorities regarding direct contact with a person infected with Coronavirus

– to be aware of the obligation to stay home in case of fever (over 37.5 ° C) or other symptoms including cough, asthenia, dyspnea, myalgia, diarrhea, anosmia, and to have to call for these occurrences a medical doctor

– to be aware of not being able to enter in the sports facilities and having to declare it promptly when, even after the entry, symptoms and signs appear (flu symptoms, temperature rise)

– to inform the minor about how to comply with all the regulations, maintain a safe interpersonal distance, observe the rules of hand hygiene and behave correctly in terms of hygiene.

Place and Date___________                                                     Signature

DECLARATION FORM

MINORS (if COVID previously contracted and now healed) 

The undersigned _____________________________________________________ exercising parental authority over ________________________________________

e-mail __________________________________________________ 

phone number _____________________________________ 

DECLARES: 

– to have measured the body temperature of their child, finding that this is below 37.5 °C. 

Also DECLARES that they contracted COVID 19 and that the protocol has been applied to them certifying their negativity to Coronavirus on________________________.

– that their child has acquired, after the date of detection of the negativity, a medical certificate of competitive sports fitness as per attachment.

Place and date ________________________________

Signature _______________________________

DAILY DECLARATION FORM 

ROWING CLUB_________

The undersigned ______________________________________

born in ________________ on ________________

e-mail ________________________

phone number _______________________________

Team manager of the club _________________________________ 

DECLARES

– to have measured the body temperature of all members of the team__________________________ and not to have found any component with a temperature higher than 37.5 C°,

– to have collected all the declarations of the team members, having verified their correct compilation

– to inform and to help the compliance with all the regulations and measures being part of the COVID-19 ANTI-CONTAGION HEALTH AND SAFETY PROTOCOL of SilverSkiff 2020.

Date _________________________ 

Signature___________

Privacy disclaimer

Pursuant to EU Regulation no. 679/2016 (cd GDPR), the following information is provided regarding the processing of personal data of subjects who, during the COVID-19 emergency, access the structures and areas of a rowing event. 

Data controller 

The data controller is Mr. _________________ domiciled for the office in ___________________ at the address________________. Data Protection Officer (DPO) The data protection officer is Mr. _____________ domiciled for the position in ________________ at the address ______________ Type of personal data processed and of interest. Within the limits of the purposes and methods defined in this information, are object of treatment: a) data related to body temperature; b) information on close contacts at high risk of exposure, in the last 14 days, with suspected subjects or positive for COVID-19; c) information on the presence, in the last 14 days, in areas at risk according to the indications of the WHO. The personal data being processed refer to: a) members of the company __________________, regularly affiliated with the FIC. With respect to these interested parties, this information supplements what already provided for the processing of personal data at the time of registration with the FIC through its affiliated company; b) occasional chaperons authorized by their Company President to join members of the competition limited to the places intended for their company on the racecourse (vehicle parking, storage / shelter for their boats) referable to the latter. Purpose and legal basis of the processing. Personal data will be processed exclusively for the purpose of preventing the contagion from COVID-19, in execution of the anti-contagion security protocol adopted pursuant to art. 1, no. 7, lett. d) of the Italian Prime Ministerial Decree of 11 March 2020. The legal basis of the processing is, therefore, to be found in the implementation of the anti-contagion security protocols pursuant to art. 1, no. 7, lett. d) of the Italian Prime Ministerial Decree of 11 March 2020 as well as in art. 6, par. 1 letter d) and e) of the GDPR; art. 9, par. 1 letter b) and i) of the GDPR); Nature of the provision of personal data. The provision of data is necessary to access the places made available by the Organizing Committee or other places in any case referable to the latter. Any refusal to give them does not allow entry in such spaces. Methodology, finality and duration of the processing. The processing is carried out by the staff of the company ______________________ acting on the basis of specific instructions provided regarding the finality and methodology of the processing. With reference to the measurement of body temperature, the company _______________________ does not record any data. The identification of the interested party and the recording of the exceeding of the temperature threshold could take place only if it was necessary to document the reasons that prevented access. In this case, the interested party will be informed of the circumstance. Personal data will not be made public or communicated to third parties, except on the basis of specific regulatory provisions (e.g. in the event of a request by the Health Authority for the reconstruction of the event chain of any close contacts of a cardholder who tested positive for COVID -19). The data will be processed for the time strictly necessary to pursue the aforementioned purpose of preventing the contagion from COVID-19 and kept no later than the end of the state of emergency, currently set at 31 July 2020 in the Resolution of the Council of Ministers of 31 January 2020. Rights of interested parties. At any time, interested parties have the right to access their personal data, to request its correction, update and cancellation. It is also possible to oppose the processing and request its limitation. These requests can be addressed to ______________________________________, and for it to Mr. _________________ domiciled for the office in ________________ at the address______________________. Furthermore, in the event that it is believed that the processing has been carried out in violation of the legislation on the protection of personal data, the right to lodge a complaint with the Guarantor Authority for the protection of personal data, Piazza Venezia, 11 – 00187 – Rome is recognized. 

Place and date____________

Signature for acceptance__________________________

In the case of a minor:

Minor name _____________________________________________

Guardian name ______________________________________________ ______________________________ Signature